> For the complete documentation index, see [llms.txt](https://docs.p4warehouse.com/v2/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.p4warehouse.com/v2/receiving/closed-purchase-orders.md).

# Closed Purchase Orders

The 'Closed POs' page (Purchase Orders) features a listing of all closed purchase orders in the P4W warehouse management system.

To access the list of closed orders navigate to Receiving > Closed POs.

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2FnQvU6lSncWh95hICzCWO%2Fclosed_pos.png?alt=media\&token=7fb95c64-9d96-4a10-ad09-f643b2c78234)

## Closed Order Overview

To view a closed purchase order, select the PO Number from the list. This opens the purchase order page to view all the details about the order.

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2Fbw0zmEEHkCuCF6x1JmzJ%2Fclosed_po_changes_notes.png?alt=media\&token=9f21dde3-f7c9-4cf9-92f5-51f5e03c76c5)

Closed orders cannot be edited, however users can still access a complete data log (chronological trail of events and details) and create notes about the orders. Use the relevant links as shown above.

## Closed Order Functions

P4W system provides functions applicable to closed orders. 

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2F4JMqVclT2TYoZ0gkgO3E%2Fclosed_orders_functions.png?alt=media\&token=68ec7468-38d1-4a59-a7cf-5905890560f4)

* **'Clone'** button create an identical copy of the chosen order. New copy will be automatically added to pending purchase orders list with a new PO number.
* **'Backorder'** will create a sub-order if the current closed order has outstanding quantity of the product.

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2FaACY2asdJZlr0vtlp6xe%2Fclosed_po_outstanding.png?alt=media\&token=4db889ae-aa92-4990-94f0-1af588fd81a1)

'Backorder' button will generate a subsequent purchase order (current order number is PO-                0000020, new order number is PO-0000020\_1) for the outstanding product quantity (75 in this   case). 

* **'Email'** is for sending email notification to a third party
* **'Receiving Slip'** button opens up a new web browser page that contains receiving slip in the PDF format. Users can print or download receiving slip from the new web page.