# Page Overview

## Pending Purchase Order Page Overview

To access Pending POs page navigate to Receiving > Pending POs

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2FXNTXPxm4wxyAMWFJl40j%2Fpo_list.png?alt=media\&token=7388e25b-51f1-46b4-ae34-dba574d9a5b3)

### Functional Buttons

#### Data Entry

'Data entry' dropdown menu provides three actions: 

* **'New'** to create new purchase order.
* **'To Draft'** changes qualifying purchase order status back to draft.
* **'Import'** allows users to import multiple purchase order from a different system using excel spreadsheet document.

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2FHN0X8WPqh3LBDBvjJngx%2Fpo_data_entry.png?alt=media\&token=31cb1843-200d-4484-83df-7610fa74e275)

#### Receiving

Receiving folder contains four operations:

* **'Release to floor'** moves a PO out of draft status and makes it an active task that can be processed further.
* **'Print receive tickets'** create a physical tickets to be used by warehouse employees during receiving process. Only tickets in 'Not Received' state can produce receive tickets.
* **'Print product barcodes'** produces labels for products contained in selected purchase order. 
* **'Close'** option changes PO status to close after products are received and stored. Only received purchase orders can be transferred to 'close' state.

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2FWjrMevl12zBYHj55Gjb1%2Freceiving_receiving.png?alt=media\&token=aac93176-410e-43a3-b7f1-f0c4def228b1)

#### Task Assignment

This function simply allows to assign or unassigned operator for selected purchase order. 

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2FA7Tk96BdNhOttufZDRL9%2Ftask_assignment.png?alt=media\&token=b8ee579d-433d-40c1-9842-f8efabec946c)

#### Other

Last folder contains a number of useful functions:

* **'Apply tag'** option create a custom tag that helps to track and sort purchase orders. Each order can have up to 5 separate tags
* **'Bulk update'** is a function that applies while working with tens and hundreds of orders at the same time. Parameters for bulk updates are setup in the system configuration menu.
* **'Print tags'** produces a physical label for chosen tags.
* **'Email'** is used for sending email notification to a third party.
* **'Delete'** selected PO from the list. Only purchase orders in 'draft' state can be deleted.
* **'Clone'** option creates an identical copy of selected PO under automatically generated number and 'draft' state.

![](https://4069128715-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F5fCRH6psoWyRQyD8J9vh%2Fuploads%2Fil4PUi2l40JPVgvsSXNe%2Freceiving_other.png?alt=media\&token=34eca1bf-f143-4b22-b4d7-28cf243cd086)

#### Refresh

Refresh button allows users to refresh only purchase order grid without refreshing the entire page (this operation takes less time than full page reload).

### Purchase Orders Grid